Run the crew from your phone

Security and staff access

Two-step login and passkeys for every login. Invite staff as owner, office or tradie, so apprentices see the jobs, not the money.

• Activity log: who changed what, and when
• Australian data centre, encrypted, with 7 days of point-in-time backups
• Card details never touch SparkyBuddy: payments go through Stripe

Watch how it works

Timesheets

Clock on and off each job from your phone. Each week, everyone submits their timesheet. Owners and office approve it or send it back with a note, and approved weeks are locked.

• Hours and labour cost on every job
• Add or fix time by hand; overlaps are caught
• Set an unpaid break, like 30 minutes once someone works more than 5 hours, with a Worked through break tick
• Worked, break and paid hours for each day and week
• CSV export for payroll, with approved weeks only to start with

Watch how it works

For crews

Team tools

Team chat with job threads, and everyone's timesheets in one place.

• Owners and office see and approve everyone's timesheets
• Staff roles: owner, office, tradie
• Each person gets their own cartoon tradie

Watch how it works

Gear and vans

Your vans, testers, tools, leads and ladders in one list: who has each one and what's due on it.

• Rego, insurance and service on vans; calibration on testers; test and tag on tools; inspections on ladders
• Reminders before anything's due, to you and whoever has it
• Overdue and due-soon at a glance; archive it when it's sold
• Van stock and "Add from the van" on Business plans

For crews

Dispatch board

One day on one screen, with a column for each person, so you can see who's on what. Give a visit to someone else from a dropdown.

• Visits nobody has yet, and open jobs still to book in, on the same screen
• Tradies can take an unassigned visit themselves
• Sparky Plus plan and up

Watch how it works

For crews

Live team map on the Schedule

Everyone's day on one map: numbered stops in order, the route between them with drive times, and who's on site or driving.

• Live dots for people clocked on, only while they're clocked on
• Jobs still to book on the map, with the best free slot suggested
• Move a visit to someone else from its pin
• Tradies get their own day as a timeline on their phone, with Navigate

Time to leave alerts

About 10 minutes before you need to head off, your phone buzzes: "Leave by 10:05am for J-1044, 22 min drive". The same line is on your Dashboard.

• Worked out from where you are or your last job
• Everyone on the booking gets one, crew included
• Switch it off for yourself in Settings

Notice board with safety sign-offs

Post a safety alert or record a toolbox talk for the whole team. Everyone taps "read and understood", and you can see who hasn't.

• Record a talk on your phone: it's written up and summarised for the crew
• A prompt on each worker's Dashboard until they've signed
• A printable safety record per person, including the SWMS they signed on to
• Business plan and up

Watch how it works

Licences and insurance

The business's licences and insurance, and each person's tickets, in one place with a copy of each and its expiry date.

• Snap a photo and Max reads the number and dates for you to check
• Reminders 60, 30 and 7 days before anything runs out
• Current, expiring and expired at a glance, and what's still to add
• One zip of everyone's current documents when a builder asks

Incident reports and van checks

Record an incident or near miss on site while it's fresh: what happened, who was there, what was done and photos.

• Plain yes/no questions, with the official definitions shown when one might fit
• The owners are told straight away
• Kept in your compliance records
• Van checks too: a defect needs a note and photos, and the owners are told

Subcontractors

The subbies you use, with their ABN checked and their licences and insurance kept up to date, and a warning on the job if anything they need is missing.

• Send them a pack link: they fill in their details, upload their documents and sign
• Reminders to them and you before anything runs out
• A TPAR summary for the financial year

Sparky Plus plan and up